Attendance

Information for ProbAI 2023 registrants.

Please check regularly for updates.

Notifications

The following information is scheduled to be sent to the accepted applicants or registrants via email.

  • April 3 — Notification of acceptance
  • May 26 — Poster session
  • May 31 — Registration for the PhD course (DT8122)
  • June 5 — General information (registration desk, program, Slack, …)

If you have not received some of the listed notifications, please contact us via email.

Venues

ProbAI 2023 will find place in the R2 lecture room of the Realfag building at the Gløshaugen Campus of NTNU in Trondheim (Norway).

The program has locations and comments with details.

Transportation

Travel from/to Airport

Train

The train takes 35 minutes from the Trondheim lufthavn Værnes (airport) in Stjørdal to Trondheim S (central station).

https://www.vy.no

Bus

Værnes Ekspressen buses operate between Trondheim city and Trondheim Airport. Has several stops through Trondheim, and stops right outside or close to many hotels in Trondheim city center.

https://www.vaernesekspressen.no

Taxi

The taxi stand is located directly outside the arrival hall.

https://www.trondertaxi.no

Car Rental

Several car rental companies operate at Trondheim Airport. All companies have desks in dedicated offices close to parking facilities, to the right of the arrival hall exit.

https://avinor.no

Arriving by Rail to Trondheim S

Trondheim S (central station) is the main railway station servicing Trondheim. Trains from Oslo arrive five times per day (including one night train). Most hotels are within walking distance from the train station. Taxis are available outside the station exit.

Tickets and schedules at https://www.vy.no or https://entur.no.

Transportation in the City

Walking

The Gløshaugen Campus of NTNU is conveniently within walking distance from the city center.

Public Transportation

AtB manages public transportation in Trøndelag county, including buses for easy travel in Trondheim. Please note that onboard ticket purchases are not available. Use the AtB app to buy tickets and plan your trips.

City Bikes

Trondheim City Bikes are a fantastic and affordable option for getting around Trondheim. It has numerous pick-up and drop-off locations throughout the city center and surrounding areas.

Electric Scooters

Electric scooters are another mode of transportation in Trondheim. Three companies, Ryde, Voi, and TIER, are operating electric scooters throughout the city.

COVID-19 Precautions

Follow the coronavirus rules for Norway.

Currently, Norway has no  active COVID-19 restrictions, nevertheless be cautious.

  • Clean your hands frequently either by washing them or using sanitizer.
  • If you have light symptoms suggestive of COVID-19, test yourself.
  • If you experience clear COVID-19 symptoms (such as flu-like or respiratory issues) or test positive, kindly isolate yourself and refrain from visiting the school.

Registration for PhD Course

The ProbAI school has been registered as a PhD course (at NTNU) awarded with 7.5 ECTS credit points. For the PhD course signed up registrants will receive via email instructions for registering for the PhD course. The course registration opens on May 31.

Additionally to attending the lectures and tutorials at ProbAI, a PhD course registrant must submit a solution to a project assignment as the means of examination.

  • The project assignment will be released on June 12.
  • The delivery deadline is August 16 (tentative).
  • The solution will be evaluated and graded with passed or failed.

The PhD course is registered at NTNU as “Probabilistic Artificial Intelligence” with the code DT8122.

Poster Session

The poster wall dimensions are 96 x 134 cm. Therefore, the recommended poster format is vertical (portrait) A0 (84.1 x 118.9 cm). Posters in horizontal (landscape) A0 format can not be incorporated. Alternatively, posters in A1 can be incorporated both in vertical and horizontal format.

The ProbAI school does not offer printing services, hence each presenter must bring a printed poster.

Self-Study Recommendations

We expect from the participants experience with programming in Python, experience in machine learning, and at least a basic but sound knowledge of calculus, linear algebra, probability theory and statistics. See the recommended curriculum to gain most out of ProbAI 2023.

Code of Conduct

The ProbAI school aims to be and to promote an environment of diversity, inclusion, openness, collaboration, and knowledge sharing.

To reach those goals together, the ProbAI team has created the following Code of Conduct, that is expected to be complied with by all participants (attendees, lecturers, organizers, helpers and others). We therefore expect the following from all participants:

  • Be welcoming and supportive. People of different backgrounds and identities are welcome and supported.
  • Be respectful and keep a good tone. Communicate thoughtfully and listen to the other participants. Be open to other participants’ thoughts and be aware of personal biases.
  • Collaborate and share knowledge. Everyone at the school has different skills and levels of experience. Engage and learn from the other participants. Share your own knowledge and help out other participants.
  • Respect personal boundaries. We do not accept harassment, violence, behavior of sexual or discriminatory nature, and other offensive behavior.

This code is not exhaustive and serves to capture a broader understanding of a healthy and safe collaborative environment.

If you have an incident of misconduct you wish to report, you may use the form at this link: https://probabilistic.ai/report-misconduct/

Any reported misconduct will be handled by the ProbAI team and the appropriate actions will be taken. The consequences will vary depending on the level of the misconduct and include, but are not limited to, removed attendance from the school.

Invitations Letters for Visa

Invitation letters will be issued only to attendees, i.e. after they have been accepted and registered. Participants that need a visa are advised to start the process as soon as possible. Instructions for requesting invitation letter for visa application were sent via email together with the notification of acceptance.

Travel

We recommend you to proceed with your travel arrangements as early as possible. Apply for visa as soon as possible if required. Follow the coronavirus rules for Norway.

Accommodation

Please make your accommodation arrangements as early as possible, as conflicting events during the period may result in limited options.

This map marks the venue and roughly the city center.

Weekend Hotel Shortage

We regret the inconvenience caused by the hotel shortage during the weekends surrounding ProbAI 2023, which is due to conflicting large events in Trondheim. To help mitigate this issue, we suggest the option of staying the night before and/or after the event at one of the following hotels at the airport in Stjørdal: Hotel Scandic Hell, Sure Hotel Trondheim Airport, or Quality Airport Hotel Værnes. All three hotels have availability on June 11-12 and June 16-17, and we will offer shuttle service to and from the NTNU campus on those dates. Please refer to the #monday-shuttle channel in the ProbAI 2023 Slack workspace for shuttle coordination and updates if you choose to stay at one of these hotels. If you have any queries or concerns, please don’t hesitate to contact us.

Booking Codes

  • Scandic Hell (airport), June 11-12, Standard: 1350 NOK, Booking code: BNTN110623
  • Scandic Lerkendal (Trondheim), June 12-17, Standard Single: 1690 NOK, Booking code: BNTN120623

The booking codes expire on May 16 or earlier if all reserved rooms are booked.

While we may announce more options before the end of April, we advise against waiting to make your bookings, as our recommendations of favorable accommodations may be restricted due to the aforementioned conflicts.